The importance and impact of data rooms                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

The term ‘data room’ refers to a storage space where companies can store important data relevant to the due diligence of a project. Previously a physical, secure room, data rooms are now typically virtual; taking the form of a file where secure access is shared between the owner of the data room and the intended viewer.

Here at PWCL, we pride ourselves on the quality and reliability of our data rooms and often receive extremely positive feedback from investors regarding how comprehensive they are.

As such, we’re taking the opportunity to explore the importance and impact of data rooms on brand building, forming and strengthening professional relationships and, of course, securing investment for construction projects.

The importance of data rooms

Data rooms are designed to provide easy, organised access to important documents associated with the due diligence of a project; documents that can be thoroughly reviewed and shared with individuals as and when needed in a secure way.

Consequently, data rooms provide us with a secure space used to share confidential and sensitive information with investors in a user-friendly way.

What’s more, data rooms allow us to delve into specific statistics and financial data - providing potential investors with a clear insight into the expected costs, ROI and funding needs of the project in question which, in turn, answers the majority of questions funders will have and, as such, supports those investors to make informed, decisions with confidence.  

Alongside this, these ‘rooms’ allow us to present our clients and their projects in the most efficient, concise and professional manner, where all documents can be carefully organised and branded; elevating a brand and presenting our clients with the utmost professionalism.

The impact of data rooms

Well-organised data rooms can have a significant impact on a construction project.

An impressively thorough, organised, secure and comprehensive data room that answers the vast majority, if not all, of potential investors’ initial questions will ensure those investors are well-placed to make decisions quickly; with confidence and, ultimately, with ease.

In conjunction, a great data room will contribute to a positive user experience and therefore a positive experience with a client’s project from the very first touch point. They say “you don't get a second chance to make a first impression” and first impressions count - an impressive data room creating an extremely effective ‘first impression’ of a project.

Make a good first impression and, naturally, it’s something investors will talk about - helping to build trust, professional ongoing relationships and referrals.

What’s included in a PWCL data room?

Each data room and the data presented is unique to the project in question. However, a typical PWCL data room includes the following information:

• Government and official documentation related to the project

• Memorandum of association

• Key company information

• Investor deck

• Financial modeling

Paramount to the success of our data rooms, however, is the depth of technical information offered to investors, such as plant/facility designs and layouts, quotations and costed proposals, scope of works, budgets and process descriptions.

Essentially, we use our data room to provide investors with a detailed picture of the project in question, using technical information, official documentation, statistics and budgeting/costings/quotations to build a strong and compelling case.

PWCL data room testimonial

“I think it’s fair to say that your data-room is probably the best we’ve had presented to us, really well put together and will make things very much more straightforward for us.”